MOL File Registration, also known as MOHRE Labour File Registration, is an obligatory procedure for all mainland businesses in Dubai, Abu Dhabi, and Sharjah, which are planning to employ workers in the UAE. MOL File Registration is an official document, which is released by the Ministry of Human Resources & Emiratisation, allowing companies to apply for work permits, contracts, and employee visas.
Without an active MOHRE labor file, a mainland business entity is not able to hire employees or sign contracts of employment or adhere to UAE labor laws. MOL file registration is required right after trade license and establishment card registration.
The MOL file connects the trade license, immigration file, establishment card, and signatory with MOHRE’s system. The file also allows for WPS registration, labor quota approval, and online employment contract processing.
The 365 Day PRO Corporate Services offers full assistance in MOL file registration in Dubai, Abu Dhabi, Sharjah Mainland, for swift activation, proper documentation, and full MOHRE regulation compliance. The company’s PRO experts will efficiently manage the process so that companies are not delayed in hiring workers.
Why Choose 365 Day PRO Corporate Services for MOL File Registration
Selecting 365 Day PRO Corporate Services for your MOL file submission guarantees accuracy, speed, and complete MOHRE compliance in Dubai, Abu Dhabi, and Sharjah Mainland.
We begin by having our experts conduct a pre-registration compliance check, ensuring the trade license information, establishment card status, eligible signing authority, and tenancy are all in order. This will prevent the usual rejections by the MOHRE due to discrepancies and incomplete files.
We take care of the entire process of registration at MOHRE, such as the formation of the labor file, signatory mapping, and activation of the system. Whether you are starting your business for the first time and are hiring your first employee or are expanding your business and are adding to your workforce, we offer a one-stop PRO service.
The services provided by 365 Day PRO Corporate Services also include services after MOL registration such as the issuing of E-Signature Cards, WPS registration, quota approvals, and employment contract processing. With this company, your labor file will be activated to be used immediately.
Step by Step Procedure for MOL File Registration in Dubai, Abu Dhabi & Sharjah Mainland
MOL (MOHRE) File Registration
The MOHRE file registration of a mainland company in the UAE is a legal process by which a company can register with the Ministry of Human Resources & Emiratisation, thereby allowing it to hire employees, issue work permits, and enter into a contract of service with UAE workers, in accordance with UAE Labour laws.
STEP 1: Trade License & Business Activity Verification
The process starts with a verification of the company’s mainland trading license, which is issued by Dubai DED, Abu Dhabi DED, or Sharjah Economic Development Department.
- Validity of Trading License
- Approved business activities that can hire employees
- The legal form of the firm (LLC, Sole Establishment, Civil Company, and so on)
- Shareholders’ and Managers’ Information
- It is necessary to rectify any discrepancies in the trade license and the company records.
STEP 2: Validation of Establishment Card & Immigration File
The second step is
The valid Establishment Card, or Immigration Card, is required prior to MOL file registration.
This ensures that:
- Immigration file is active
- Establishment Card details match trade license details
- Tenancy contract (Ejari/Tawtheeq) is valid
Without an ongoing immigration file, the labor file will not be activated by MOHRE
STEP 3: Identification of Authorized Signatory
A nominated signatory is required to represent the company to the MOHRE.
The signatory may be:
- Owner/Partner
- General Manager
- Director or Authorized Representative (through POA)
The signatory must possess a valid residence visa in the UAE and an Emirates ID, and the information must match the MOHRE database.
STEP 4: Submission of MOHRE Labour File Application
The official MOL (MOHRE) labor file registration form is submitted to the MOHRE system.
The application contains:
- Company Trade License Details
- Establishment Card details
- Authorized signatory information
- Categorizing business activities
This is because inaccuracies can cause rejection by the system.
STEP 5: E-Signature Card Issuance & Link
If not already done, an E-Signature Card is procured for the authorized signatory.
This card allows for digital signing of:
- Employment contracts
- Work permit applications
- Labour amendments and cancellations
- The E-Signature Card is subsequently connected to the MOL file.
STEP 6: MOHRE Review & Labour File Activation
MOHRE examines the application and confirms it.
Once approved:
- A distinct MOL labor file number is assigned
- The labour file is activated
- The company is able to employ workers
STEP 7: Validation and Readiness after Activation
After activation:
- Labour file status is tested
- System Access Is Verified
- The company is ready for the processing of working permits and visas.
List of Documents to be Attached to MOL File Registration
- Individual Shareholders / Signatories
- Trade License Copy
- Card Copy: Establishment
- Passport Copy
- Emirates ID
- Residence Visa Copy
- Tenancy Contract / Ejari
- Corporate Shareholders
- Parent Company Trade License
- BOARD RESOLUTION AUTHORIZING SIGNATORY
- MOA / AOA
- Passport and Emirates ID of Authorized Person
- Power of Attorney (if applicable)
FAQs – MOL File Registration in Dubai, Abu Dhabi & Sharjah Mainland
What is MOL file registration in UAE mainland?
It is the registration with MOHRE that makes it legal for the company to hire workers.
Is MOL file mandatory for mainland companies?
Yes, for all companies that have employees in the UAE.
How long does it take to register a file with MOL?
1-3 working days with complete documentation.
Can I apply for an employee visa without an MOL file?
No, MOL file activation is compulsory first.
Is MOL file registration related to Establishment Card?
Yes, both are necessary for labor compliance.
Who can be an authorized signatory for MOL file?
Emirates ID holder, owner, partner, and/or manager.
Is E-Signature Card mandatory for MOL file?
Yes, for digital contract approvals.
Can MOL file be registered remotely?
Yes, through authorized PRO services.
Does MOL file need renewal?
It will remain active for as long as the license and establishment card are valid.
Why use PRO services for MOL file registration?
To prevent MOHRE errors, delays, or penalties for non-compliance.